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18-Month Calendar and Checklist for Club Presidents and President-Elects in Years 2016-2017
 
March 2016 - ­ Water and Sanitation Month
 
Rotary International Tasks and Dates:
 
March 1 — Deadline for district governors to submit nominations for the Rotarian Spouse/Partner Service Award
     March 17 ­ 13 — World Rotaract Week
March 11 ­ 13 — Presidential Conference: Literacy and WASH in Schools, Kolkata, India
March 15 — Deadline for district governors to submit nominations for the Significant Achievement Award (for clubs)
March 18 ­ 19 — Presidential Conference: WASH in Schools, Pasay City, Manila, Philippines
      March 31 — Preregistration discount ends for Rotary International Convention
 
District 5470 Tasks and Dates:
 
March: Club reporting up to date on Rotary Club Central (RCC) for Presidential Citation Award
March: Recruit Club Board of Directors, Officers and Committee Chairs to attend the District Assembly April 30th in Grand Junction and May 14th in Pueblo
 
March: Rotary Youth Leadership Awards (RYLA)­Secure club approval & funding to participate June 10­13, Glenwood Spr.
     March: RYLA­ solicit student applications March 7­14: World Rotaract Week
 
March 11­13: Presidents Elect Training Seminar (PETS): Denver @ the Renaissance Hotel for PE & PEN
March 18­20: Rotary Youth Exchange (RYE) Outbound student required training, CO Springs, CO
March 30: RYLA­Club commitment to participate, # for reservation, & payment sent to District RYLA Co­Chair, Carol Bach
 
Club Tasks and Dates:
 
Conduct theme related activities/programs on RI monthly theme­Water & Sanitation Encourage members to register to use District web site and Rotary Club Central @ RI Promote District Assembly attendance
Prepare for District Grant applications due in June
 
 
April 2016 - ­ Maternal and Child Health Month
 
Rotary International Tasks and Dates:
 
April 1 — Deadline to report activities to earn a Presidential Citation for Rotary and Rotaract clubs
      April 10 ­ 15 — Council on Legislation
April 15 — Deadline to report activities to earn a Presidential Citation for Interact clubs
April 30 — Registration/ticket cancellation deadline for Rotary International Convention
 
District 5470 Tasks and Dates:
 
April 1: Deadline for Club to report all achieved goals to RCC for Presidential Citation Award
     April 1: Deadline for Interact Clubs to achieve all goals April 1: Deadline for Rotaract Clubs to achieve all goals
April 1: Deadline for sponsoring Rotary Club Presidents to report qualifying Rotaract Clubs to RI
April 15: Deadline for sponsoring Rotary Club Presidents to report qualifying Interact Clubs to RI
     April 30: District Training Assembly in Grand Junction
 
District Grants & Rotary Leadership Institute (RLI) Training
 
April 30: Submit names of attendees to RYLA to District RYLA Co­chair Carol Bach at carolmbach@aol.com
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Maternal & Child Health Register to use District web site and Rotary Club Central @ RI
     Promote District Assembly attendance
     Prepare for District Grant applications due in June
 
May 2016 - ­ Youth Service Month
 
Rotary International Tasks and Dates:
 
May 28 ­ June 1 — Rotary International Convention, Seoul, Korea
 
District 5470 Tasks and Dates:
 
      May: Clubs arrange transportation for attendees of RYLA for June 10­13 May 14: District Training Assembly in Pueblo
 District Grants & RLI Training
 May 15: RYLA student registration forms due to District RYLA Co­Chair Carol Bach carolbach@aol.com
      May 21: The Rotary Foundation Million Dollar dinner celebration in Aspen
May 31: Peace Fellowship application due to District Scholarship Chair Dennis Shoemaker Hds8960@gmail.com
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Youth Services Polish goals and finalize committee chair appointments
     Review status of any Global Grants, keep reporting up to date Prepare for District Grant applications due in June
     Prepare representative to attend RI Convention
 
June 2016 - ­ Rotary Fellowship Month
 
Rotary International Tasks and Dates:
 
June 30 — Deadline to submit nominations for The Rotary Foundation Distinguished Service Award
June 30 — Deadline for zones to submit nominations for the Rotary Global Alumni Service to Humanity Award
June 30 — Deadline for zones to submit nominations for the Rotary Alumni Association of the Year
 
District 5470 Tasks and Dates:
 
June: Prepare Planning Guide for effective Rotary Clubs, give to Assistant Governor (AG) in your Area
     June 1: Enter Club Goals into Rotary Club Central (RCC) June 3­5: RYE Inbound student Farewell weekend
     June 13: RYE student USA Tours begin
June 15: District Grants deadline for submission to District Grants Chair, Cliff Anson at CliffAnson@msn.com
     June 10­13: RYLA Glenwood Springs
June 17­18: District Rotary Round Up Conference in Grand Junction Peace Fellowship Interviews
     June 30: District Scholarship Chair submits Peace Fellowship applications to RI
 
Club Tasks and Dates:
 
Conduct theme related activities/programs on RI monthly theme­Rotary Fellowship Arrange for a joint meeting of outgoing and incoming Boards to ensure continuity Prepare State of the Club report for the past year and present to ClubPlan appropriate ceremony for installation of the new officers and acknowledging retiring officers
 
July 1 — Start of new Rotary officers' year of service
 
District 5470 Tasks and Dates:
 
       July­-October: Plan for District Governor (DG) scheduled visit July­September­RYE Inbound students arrive July­-August ­RYE Outbound      students leave
       July: District Grants Committee reviews applications July 15­17: RYE Leadership retreat
 
Club Tasks and Dates:
 
      Identify criteria for the RI Presidential Citation Award and assign tasks to Board Go over the Club’s strategic plan for the year
 
 
August 2016 - ­ Membership and New Club Development Month
 
Rotary International Tasks and Dates:
 
     No deadlines or events as of press date
 
District 5470 Tasks and Dates:
 
     August-­November: RYLA student report to the sponsoring Club
     August: DG, DG Elect (DGE), DG Nominee (DGN) attend PETS planning, Denver August: Global Scholarship Grant applications sought
     August 31: District Grants approvals finalized
 
Club Tasks and Dates:
 
Conduct theme related activities/programs on RI monthly theme­Membership and Extension Month
      RYE Inbound students start to arrive and attend Club meetings Start implementing ideas based upon the Clubs' strategic plan Secure Club  approval to participate in the RYE program
 
September 2016 - ­ Basic Education and Literacy Month
 
Rotary International Tasks and Dates:
 
     September 1 — Deadline to submit nominations for the Rotary Service Above Self Award
 
District 5470 Tasks and Dates:
 
     September: District Grants
     September: RYE Outbound student applications due September: RYE Inbound student required orientation September­November: RYLA  student reports to sponsoring Club
     September­-November: RYE Rebound student reports to sponsoring Club
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Basic Education & Literacy RYE Inbound students start to arrive and attend Club meetings
      Promote attendance and participation at PETS for PE & PEN Secure Club approval to participate the  RYE  program
 
October 2016 ­ - Economic and Community Development Month
 
Rotary International Tasks and Dates:
 
     October 23 — Rotary's World Polio Day Livestream Event
     October 31 ­ November 6 — World Interact Week
 
District 5470 Tasks and Dates:
 
     October: RYLA student reports to sponsoring Club October: RYE Rebound student reports to sponsoring Club October: RYE potential Outbound student interviews by Club October: Global Grant Scholarship application interviews October 30: RYE Club host families commitments due
 
Club Tasks and Dates:
 
Conduct theme related activities/programs on RI monthly theme­Economic and Community Development
Prepare for next months theme, Rotary Foundation Month, by submitting requests for Paul Harris recognition
    Begin preparation for the next year’s slate of Club officers, results due in December
 
November - 2016 ­ Rotary Foundation Month
 
Rotary International Tasks and Dates
 
     Submit nominations for The Rotary Foundation Service Award for a Polio­Free World Submit nominations for the Rotary Vocational Service Leadership Award
 
District 5470 Tasks and Dates:
 
November: last month for RYLA student reports to sponsoring Club November: last month for RYE Rebound student reports to sponsoring Clubs
 
Club Tasks and Dates:
 
Conduct theme related activities/programs on RI monthly theme­Rotary Foundation Month Vote on next year’s slate of Club officers, results due in December
November15: IRS deadline to submit the Club’s 990 and post on Club’s web site
 
December 2016 ­ - Disease Prevention and Treatment Month
 
Rotary International Tasks and Dates:
 
     Early registration discount ends for Rotary International Convention
 
District 5470 Tasks and Dates:
 
December: President Elect (PE) and PE nominee (PEN) register for PETS, February 24­26, Denver
     December 2­4: RYE Outbound student and parent required interviews, Grand Jct. December 2­4: RYE Inbound student required event, Grand Jct.
December 31: Clubs provide data to the District web site of 2017­2018 slate of officers­ www.District5470.com
 
Club Tasks and Dates:
 
Conduct theme related activities/programs on RI monthly theme­Disease Prevention & Treatment
     Assess Club’s progress as compared to goals set
     Promote attendance and participation at PETS for PE & PEN
 
January 2017 - ­ Vocational Service Month
 
Rotary International Tasks and Dates:
 
     January 15 - 21 — International Assembly, San Diego, California, USA
 
District 5470 Tasks and Dates:
 
     January: PEs and PENs register for PETS, February 24­26, Denver January: President of RI in Denver
     January: DGE attends RI Assembly (IA), San Diego, CA
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Vocational Service Promote attendance and participation at PETS for PE & PEN
     Make changes based upon assessment of progress towards Club’s goals Secure Club approval to participate in RYLA
 
February 2017 ­ - Peace and Conflict Prevention/Resolution Month
 
Rotary International Tasks and Dates:
 
     February 23 — Rotary's anniversary
 
District 5470 Tasks and Dates:
 
     February: RYE Inbound students required orientation
     February 24­26: PETS, Denver, Renaissance Hotel
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Peace & Conflict Prevention/Resolution
     Promote attendance and participation at PETS for PE & PEN Secure Club approval to participate in RYLA
     Advise Club to save the date for District Assembly/Conference
 
March 2017 - ­ Water and Sanitation Month
 
Rotary International Tasks and Dates:
 
     March 13 ­ 19 — World Rotaract Week
 
District 5470 Tasks and Dates:
 
     March: Club reporting up to date on RCC for Presidential Citation Award
March: Recruit Club Board, Officers, Chairs, & others to attend District Assembly/Conference in April
     March: RYE Outbound student required orientation, CO Springs March­May: RYE Inbound student makes report to host Club
March: RYLA­secure Club approval & funding for sending students. Solicit student applications
March 30: RYLA­Club commitment to participate, # for reservation, and payment sent to District RYLA Co­Chair, Carol Bach
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Water & Sanitation Encourage member to register to use District web site and Rotary  Club Central @ RI Promote District Assembly attendance
     Prepare for District Grant applications due in June
 
April 2017 - ­ Maternal and Child Health Month
 
Rotary International Tasks and Dates:
 
     No deadlines or events as of press date
 
District 5470 Tasks and Dates:
 
April: District Training Assembly/Rotary Round Up Conference, location & date TBD District Grants & Rotary Leadership Institute (RLI) Training
     April­May: RYE Inbound student makes report to host Club
April 1: Deadline for Club to report all achieved goals to RCC for Presidential Citation Award
     April 1: Deadline for Interact Clubs to achieve all goals April 1: Deadline for Rotaract Clubs to achieve all goals
April 1: Deadline for sponsoring Rotary Club Presidents to report qualifying Rotaract Clubs to RI
April 15: Deadline for sponsoring Rotary Club Presidents to report qualifying Interact Clubs to RI
April 20 - District Training Assembly
April 21-22 - District Conference at Glenwood Springs Marriott Hotel Campus and Glenwood Springs Community Center.
     April 30: Submit names of RYLA attendees to RYLA to District RYLA Co­chair
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Maternal & Child Health Register to use District web site and Rotary Club Central @ RI
     Promote District Assembly attendance
     Prepare for District Grant applications due in June
 
May 2017 - ­ Youth Service Month
 
Rotary International Tasks and Dates:
 
     No deadlines or events as of press date
 
District 5470 Tasks and Dates:
 
     May: Clubs arrange transportation for attendees of RYLA May: Final month for RYE Inbound to make report to host Club
     May 15: RYLA student registration forms due to District RYLA Co­Chair May 31: Peace Fellowship application due to the District Scholarship Chair
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Youth Services Polish goals and finalize committee chair appointments
     Review status of any Global Grants, keep reporting up to date Prepare for District Grant applications due in
     Prepare representative to attend RI Convention
 
June 2017 - ­ Rotary Fellowship Month
 
Rotary International Tasks and Dates:
 
     June 10 ­ 14: International Convention, Atlanta, GA
 
District 5470 Tasks and Dates:
 
     June: Prepare Planning Guide for effective Rotary Clubs, give to AG in your Area June: RYE USA Tours begin
     June: RYE Inbound Farewell weekend June: RYLA Glenwood Springs
     June 1: Enter Club Goals into RCC
     June 15: District Grants deadline for submission to District Grants Chair  
     June 30: District Scholarship Chair submits Peace Fellowship applications to RI
 
Club Tasks and Dates:
 
     Conduct theme related activities/programs on RI monthly theme­Rotary Fellowship Arrange for a joint meeting of outgoing and incoming Boards to ensure continuity Prepare State of the Club report for the past year and present to Club
     Plan appropriate ceremony for installation of the new officers and acknowledging retiring officers
 
 
 
 
 
 
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